Privacy Policy

Jan 1, 2026

Privacy Policy

Effective Date: 1st January 2026

Last Updated: 7th February 2026

1. Introduction

Welcome to ProHeadshot.

Arc Studio LLC ("us", "we", or "our") operates the website ProHeadshot.ai and related services (the "Service").

This Privacy Policy explains how we collect, use, safeguard, and disclose information that results from your use of our Service.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy. Our Terms of Service also govern your use of the Service.

2. Definitions

SERVICE means the website ProHeadshot.ai and related services operated by Arc Studio LLC.

PERSONAL DATA means data about a living individual who can be identified from that data or from that data together with other information in our possession or likely to come into our possession.

USAGE DATA is data collected automatically, either generated by the use of the Service or from the Service infrastructure itself, such as the duration of a page visit.

COOKIES are small files stored on your device.

DATA CONTROLLER means the person or legal entity that determines the purposes and manner in which personal data is processed. For the purpose of this Privacy Policy, we are a Data Controller of your data.

DATA PROCESSORS, or SERVICE PROVIDERS, means any person or legal entity that processes data on behalf of the Data Controller. We may use the services of various Service Providers in order to provide and improve our Service.

DATA SUBJECT is any living individual who is the subject of Personal Data.

THE USER is the individual using our Service. The User corresponds to the Data Subject.

3. Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service to you.

4. Types of Data Collected

Personal Data:

While using our Service, we may ask you to provide certain personally identifiable information that can be used to contact or identify you. Personal Data may include, but is not limited to:

(a) Email address

(b) Name or account information, where provided by you

(d) Uploaded photos, image inputs, preferences, and generated headshot outputs

(e) Cookies, access data, and usage data

We may use your Personal Data to contact you with service updates, product information, offers, or materials that may be of interest to you. You may opt out of receiving marketing communications from us by following the unsubscribe link or by contacting us at support@proheadshot.ai. Please note that we may still contact you about critical or essential information about your account, payments, security, or similar matters.

Usage Data:

We may also collect information that your browser sends whenever you visit our Service or when you access the Service by or through a mobile device.

This Usage Data may include information such as your computer's Internet Protocol address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.

When you access the Service with a mobile device, this Usage Data may include information such as the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile internet browser you use, unique device identifiers, and other diagnostic data.

Cookies Data:

We use cookies and similar technologies to track activity on our Service and hold certain information.

Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies may also be used, such as beacons, tags, and scripts, to collect and track information and to improve and analyze our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

(a) Session Cookies: We use Session Cookies to operate our Service.

(b) Preference Cookies: We use Preference Cookies to remember your preferences and various settings.

5. Use of Data

Arc Studio LLC uses the collected data for various purposes:

(a) to provide and maintain our Service;

(b) to notify you about changes to our Service;

(d) to provide customer support;

(e) to gather analysis or valuable information so that we can improve our Service;

(f) to monitor the usage of our Service;

(g) to detect, prevent, and address technical issues;

(h) to fulfill any other purpose for which you provide it;

(i) to carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection;

(j) to provide you with notices about your account, purchases, or subscription, including payment notices and service emails;

(k) to provide you with information and materials about goods, services, and offers that may be relevant to you, unless you have opted not to receive such information;

(l) in any other way we may describe when you provide the information;

(m) for any other purpose with your consent.

In general, we store and process User images, User inputs, and generated outputs only as reasonably required to provide the Service, including through trusted third-party Service Providers acting on our behalf.

We do not use uploaded User photos to train AI models. We do not publicly display User images or generated outputs unless the User gives explicit consent.

6. Retention of Data

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

We may retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or improve the functionality of our Service, or when we are legally obligated to retain it for longer.

You can request that your Personal Data and any images you have uploaded to our systems be deleted by sending us an email at support@proheadshot.ai. We will strive to respond and act on this request within 7 business days. Please note that even after reasonable attempts to delete your data, some remnants may remain in backups or system logs for up to 30 days.

7. Transfer of Data

Your information, including Personal Data, may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ from those of your jurisdiction.

If you are located outside the United States and choose to provide information to us, please note that we may transfer the data, including Personal Data, to the United States and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Arc Studio LLC will take steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy, and that no transfer of your Personal Data takes place to an organization or country unless adequate controls are in place.

8. Disclosure of Data

We may disclose personal information that we collect or you provide:

(a) Disclosure for Law Enforcement.

Under certain circumstances, we may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities.

(b) Business Transaction.

If we or our subsidiaries are involved in a merger, acquisition, financing, reorganization, or asset sale, your Personal Data may be transferred.

(i) to our subsidiaries and affiliates;

(ii) to contractors, Service Providers, and other third parties we use to support our business;

(iii) to fulfill the purpose for which you provide it;

(iv) for any other purpose disclosed by us when you provide the information;

(v) with your consent in any other cases;

(vi) if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Arc Studio LLC, our customers, or others.

9. Security of Data

The security of your data is important to us, but remember that no method of transmission over the internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

If you are a resident of the European Union or European Economic Area, you have certain data protection rights under GDPR.

We aim to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.

If you wish to be informed what Personal Data we hold about you, or if you want it to be removed from our systems, please email us at support@proheadshot.ai.

In certain circumstances, you have the following data protection rights:

(a) the right to access, update, or delete the information we have on you;

(b) the right of rectification;

(d) the right of restriction;

(e) the right to data portability;

(f) the right to withdraw consent where we rely on consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests. We may not be able to provide the Service without some necessary data.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data.

11. Your Data Protection Rights under the California Online Privacy Protection Act (CalOPPA)

According to CalOPPA, we agree to the following:

(a) users can visit our site anonymously;

(b) our Privacy Policy link includes the word "Privacy" and can be easily found on our website;

(d) users are able to change their personal information by emailing us at support@proheadshot.ai.

Our Policy on "Do Not Track" Signals:

We may not respond to Do Not Track signals from browsers. You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

12. Service Providers

We may employ third-party companies and individuals to facilitate our Service, provide the Service on our behalf, perform Service-related services, or assist us in analyzing how our Service is used. These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

13. Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

14. CI/CD Tools

We may use third-party Service Providers to automate the development process of our Service.

15. Behavioral Remarketing

Arc Studio LLC may use remarketing services to advertise on third-party websites to you after you visit our Service. We and our third-party vendors may use cookies to inform, optimize, and serve ads based on your past visits to our Service.

16. Payments

We may provide paid products and services within the Service. In that case, we use third-party services for payment processing, including Stripe, PayPal, and Creem.

We will not store or collect your payment card details. That information is provided directly to our third-party payment processors, whose use of your personal information is governed by their own privacy policies. These payment processors follow their own security and compliance standards for payment information.

17. Links to Other Sites

Our Service may contain links to other sites that are not operated by us. If you click a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

18. Children's Privacy

Our Service is not intended for use by children under the age of 18.

We do not knowingly collect personally identifiable information from children under 18. If you become aware that a child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

19. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We may let you know by email or a prominent notice on our Service prior to the change becoming effective and update the "Last Updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

20. Contact Us

If you have any questions about this Privacy Policy, please email us at support@proheadshot.ai.